Bureau of Land Management Administrative Support Assistant in Lakewood, Colorado

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Duties
Summary

*Explore a new career with the BLM - where our people are our greatest natural resource. *

For additional information about the BLM, please visit our website.

BLM is seeking a dynamic and energetic individual to join the team to serve as Administrative Support Assistant for the Colorado State Office, Division of Energy, Lands, and Minerals.

This position is located in Lakewood, CO.

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Responsibilities
  • Budget and Finance: Perform recurring or standardized budget transactions in an automated financial system.
  • Property: Assist property management officials and/or property specialists to ensure the accuracy of ownership and custody of all personal property.
  • Procurement: Purchase supplies and equipment using simplified acquisition procedures through the DOI integrated charge card program. Maintain receipts, verify transactions, and reconciled charge card statements for submission to the BLM Agency/Organization Program Coordinator.
  • Timekeeper/Payroll: Enter and/or validate time and attendance records in the automated payroll system. Resolve recurring payroll issues and audit time and attendance records to ensure they are coded properly.
  • Correspondence: Prepare, edit, and finalized correspondence for office supervisors and managers.
  • Public Contact: Provide general information concerning office(s) operations to the public both orally and in writing.
Travel Required

Occasional travel - Occasional travel may be required.

Supervisory status

No

Promotion Potential

07

  • #### Job family (Series)

0303 Miscellaneous Clerk And Assistant

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  • Assistants, Office
  • Office Assistants

  • Requirements

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Requirements
Conditions of Employment
  • U.S. Citizenship is required
  • Be sure to read the "How to Apply" and "Required Documents" Sections
  • You cannot hold an active real estate license; nor can you
  • have an interest or hold stocks in firms with interest in Federal Land
  • Direct Deposit Required

Your resume must contain enough information to show that you meet the specialized experience as defined in the announcement or vacancy questions. In addition, your responses to the questions must be adequately reflected in your resume.

Qualifications

In order to be rated as qualified for this position, we must be able to determine that you meet the specialized experience requirement- please be sure to include this information in your resume.

To qualify for the GS-05 grade level, you must satisfy one of the requirements described below:

1) SPECIALIZED EXPERIENCE: You must show that you have one year of specialized experience equivalent in difficulty and complexity to the next lower grade level (GS-04). Examples: entering data in various computer programs; assisting with travel arrangements; answering inquiries regarding basic administrative procedures; and, interpreting policies and procedures.

2) EDUCATION SUBSTITUTION: Four years of progressive education above the high school level.

3) COMBINING EDUCATION AND EXPERIENCE: You may meet the qualifications requirement for this position by combining specialized experience and appropriate education according to the following formula: (a) your total months of full time specialized experience as a percentage of a 12 month total; PLUS (b) your total number of qualifying undergraduate semester or quarter hours as a percentage of four years of undergraduate study leading to a Bachelor's Degree. The total of the two percentages must equal at least 100 percent.

You must meet all qualification requirements within 30 days of the closing date of the announcement.

Federal employees in the competitive service are also subject to the Time-In-Grade requirement in accordance with 5 CFR 300.604. If you are a current Federal employee in the General Schedule (GS) pay plan and applying for a promotion opportunity, you must have completed a minimum of 52 weeks at the next lower grade level in the normal line of progression for the position being filled.

Education
Additional information

SELECTIVE SERVICE: Male applicants born after December 31, 1959, must certify that they have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. To register or verify your registration go to the Selective Service System website.

May require completion of a one year probationary period.

Travel and relocation expenses will not be paid by the Department of the Interior. Any travel, transportation and relocation expenses associated with reporting for duty in this position will be the responsibility of the selected employee.

Career Transition Assistance Plan (CTAP)/Interagency Career Transition Assistance Program (ICTAP): CTAP provides eligible surplus and displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. Information about CTAP/ICTAP eligibility is available from OPM's Career Transition Resources website at CTAP or ICTAP. If your agency has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration or that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) This vacancy is within your CTAP/ICTAP eligibility; 2) You apply under the instructions in this announcement; and 3) You are found well qualified for this vacancy. You must provide proof of eligibility with your application to receive selection priority. Such proof may include a copy of your written notification of CTAP/ICTAP eligibility, or a copy of your separation personnel action form.

CTAP and ICTAP eligibles will be considered well qualified if they receive a minimum score of 90 based on the rating criteria used for this position.

Reemployment Priority List (RPL): The RPL is the mechanism agencies use to give reemployment consideration to their former competitive service employees separated by a RIF or who have fully recovered from a compensable injury after more than one year. If you are currently on a Reemployment Priority List, you may be given priority consideration.

The Bureau of Land Management has determined that the duties of this position are suitable for telework and the selectee may be allowed to telework with supervisor approval.

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How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Upon receipt of your complete application package, a review of your application will be made to ensure you meet the basic qualification requirements. Your rating will be based on your responses to the Job Specific Questionnaire and the information stated in your resume. If qualified, your score may range from 70-100 points. In addition, interviews may be conducted for this position. The interviews may be conducted on a pass/fail basis or may be scored. The job specific questions relate to the following knowledge, skills and abilities required to do the work of this position.

  • Knowledge of budgetary principles and guidelines in order to assist with tracking the office’s expenditures.
  • Knowledge of federal laws, policies, and guidelines governing property and fleet management.
  • Knowledge of administrative and procurement principles, practices, and procedures used in support of supply operations in order to procure and distribute supplies, services and equipment.
  • Knowledge of automated time and attendance systems and policies governing payroll administration.
  • Knowledge of filing, typing, entering data, maintaining records, using and completing forms.
  • Skill in professional correspondence preparation and procedures.
  • Ability to communicate effectively orally.
  • Ability to communicate effectively in writing.

To preview questions please click here.

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Background checks and security clearance
Security clearance

Q - Nonsensitive

Drug test required

No

  • Required Documents

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Required Documents

Resumes must show relevant experience and other information. Your resume must list your education and work experience including the dates (mm/dd/yy) of each employment along with the number of hours worked per week and salary information. Your resume will be used to validate your responses to the assessment tool(s). You are welcome to submit a cover letter (optional). If you wish to do so, include it with your resume.

In addition to the online application (resume and responses to the questionnaire), you are required to submit the following forms:

  1. Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP) eligibles: documentation verifying your CTAP/ICTAP eligibility - this includes a copy of the agency notice and your most recent SF-50 noting current position, grade level and duty location.

  2. If you are applying for this position based on eligibility under the VEOA appointing authority, provide your DD-214 (Certificate of Release or Discharge from Active Duty).

You may submit your documents either via Auto-Requested Fax or by uploading your documents from your USAJOBS Profile.

Auto-Requested Fax: allows you to submit required documentation that will be electronically displayed along with your resume.

UPLOADING DOCUMENTS: instead of faxing your documents you may use the uploading procedures thru Applicant Manager. Do not use both options.

Hard copy paper supplemental documents, submitted without prior Human Resources approval, will be considered as an incomplete application.

Required documentation must be submitted by 11:59 p.m. Eastern Time, on the closing date of this announcement.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Benefits

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Benefits

A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

For current GS pay information, please see 2018 Denver area pay.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

  • How to Apply

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How to Apply

To receive consideration for this position, you must provide a complete Application Package, which includes ALL of the following items: 1. Your responses to the Assessment Questionnaire; 2. Your resume; and 3. Applicable supporting documents specified in the Required Documents section of this job announcement.

Click on the button "Apply Online" and login to MY USAJOBS.

If you haven't already registered with USAJOBS, the system will require you to create a user name and password, complete a questionnaire and upload, paste or type a resume into USAJOBS.

If you have already registered with USAJOBS and forgot your login information, select the "Did you forget your username and/or password" link from the right side menu.

Your application package must be submitted by 11:59 PM Eastern Time by the closing date of this announcement.

If you need assistance in applying on-line, please contact Tiffany Mansell at 303-239-3714 or at tmansell@blm.gov. If applying on-line poses a hardship for you (i.e. you do not have access to the internet) you must contact us prior to the closing date of the announcement for an alternative method of applying.

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Agency contact information
Tiffany Mansell
Phone

303-239-3955

Fax

000-000-0000

Email

tmansell@lbm.gov

Address

Bureau of Land Management BLM Colorado State Office CO-953 Lakewood, Colorado 80215-7093 United States

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Next steps

You will be notified of the status of your application as the qualification review process is conducted.

You may also check the status of your application by viewing your MY USAJOBs account.

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  • Fair & Transparent
Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

  • Equal Employment Opportunity (EEO) for federal employees & job applicants

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Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations or how to contact an agency.

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Legal and regulatory guidance
  • Financial suitability
  • Social security number request
  • Privacy Act
  • Signature and false statements
  • Selective Service
  • New employee probationary period

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/513138000. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.

Open & closing dates: 10/09/2018 to 10/15/2018

Service: Competitive

Pay scale & grade: GS 05

Salary: $36,317 to $47,214 per year

Appointment type: Permanent - This is a permanent position.

Work schedule: Full-Time - The work schedule is full-time.