Alaka'ina Foundation Family of Companies Administrative Support in Ft. Collins, Colorado

Position Description

Administrative Support

Location

CO- Ft. Collins

Job Code

5003

of openings

1

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Kāpili Sevices is looking for qualified Administrative Support Personnel ​to support the Center for Disease Control (CDC) National Center for Emerging and Zoonotic Infectious Diseases (NCEZID) in Fort Collins, CO. When applying submit a cover letter, or resume that includes a qualifications summary, that indicates which position and level is of interest.

POSITIONS INCLUDE:​

  • ​Assistant - In addition to secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements), will provide administrative support to executive staff with office management responsibilities to include budgeting, personnel records and payroll. The Administrative Assistant may be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials.

  • Support Specialist - Provides a broad range of administrative services in response to the specific requirements of the serviced organization. The Administrative Support Specialist also conducts studies of administrative management systems, methods, and processes to identify areas of potential improvement and provides advice and guidance to program managers in carrying out administrative responsibilities and in addressing a wide variety of administrative and management issues that affect the ability of the organization to accomplish key program objectives

DUTIES INCLUDE:

  • Provide routine secretarial/clerical support for the DVBD Office of the Director (OD). Specific services may include:

  • Responds to routine telephone requests which have standard answers. Refers calls and visitors to appropriate staff.

  • Controls mail and assures timely staff response. May send form letters.

  • As instructed, maintains supervisor's calendar, makes appointments, and arranges for meeting rooms.

  • Reviews materials prepared for supervisor's approval for typographical accuracy and proper format.

  • Maintains recurring internal reports, such as: time and leave records, office equipment listings, correspondence controls, training plans, etc.

  • Prepares requests for supplies, printing, maintenance, or other services.

  • Types, takes and transcribes dictation, and establishes and maintains office files.

PREFERRED EXPERIENCE:

  • Experience with the CDC is preferred.

CITIZENSHIP/SECURITY CLEARANCE REQUIREMENTS:

  • Must pass a background check to obtain a common access card (CAC)

The Alakaina Foundation Family of Companies (FOCs) is comprised of industry-recognized government service firms who are designated as Native Hawaiian Organization (NHO)-Owned and fall into the respective categories of standard Small Business, 8(a) certified Small Disadvantaged Business (SDB), and HUBZone. The FOCs includes Keaki Technologies, Laulima Government Solutions, Kūpono Government Services, Kāpili Services, and Pookela Solutions. Alakaina Foundation activities under the 501(c)3 principally benefit the youth of Hawaii through charitable efforts which includes providing innovative educational programs that combine leadership, science & technology, and environmental stewardship.

For additional information on Kāpili Services, LLC, please visit www.alakainafoundation.com.

We are an Equal Opportunity/Affirmative Action Employer of individuals with disabilities and veterans. We are proud to state that we do not discriminate in employment decisions on the basis of race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status. If you are a person with a disability and you need an accommodation during the application process, please click here to request accommodation. We E-Verify all employees.

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