Colorado State Senior Administrative Assistant in Denver, Colorado

Senior Administrative Assistant

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Senior Administrative Assistant

Salary

Depends on Qualifications

Location

Denver, CO

Job Type

Full Time

Department

Office of the State Public Defender

Job Number

JCA-SO004-1218

Closing

12/17/2018 11:59 PM Mountain

  • Description

  • Benefits

Department Information

System Online Applications WILL NOT Be Accepted. Please Follow The Instructions Under Supplemental Information To Apply.

OFFICE OF THE COLORADO STATE PUBLIC DEFENDER

Colorado's Office of the State Public Defender (OSPD) maintains a reputation as one of the top organizations in the nation specializing in the delivery of indigent criminal defense representation. It operates as an independent agency within the Judicial Branch of Colorado State Government with approximately 870 dedicated and zealous individuals assigned to twenty-one Regional Trial Offices across the state, a centralized Appellate Division, and a centralized Administrative Office. The mission of OSPD is to defend and protect the rights, liberties, and dignity of those accused of crimes who cannot afford to retain counsel. We do so by providing constitutionally and statutorily mandated representation that is effective, zealous, inspired and compassionate.

We seek to hire professionals who are dedicated to public service and committed to serving our clients. We are a fast paced, team-oriented environment, where self-motivation and a personal commitment to high performance are important attributes for success.

Description of Job

This position performs a range of routine and semi-routine to moderately complex clerical and administrative duties to support all divisions and units (Finance, Human Resources, IT, Training and Criminal Defense teams) located within the centralized administration office, as well as staff in the regional offices, as needed. Tasks require the application of basic office skills, some advanced administrative skills and experience and knowledge typically acquired through progressively responsible administrative support assignments. Incumbents use judgment and initiative in determining how to complete assignments within established standards and practices. Routine activities are conducted with limited supervision; non-routine assignments are provided in terms of results expected and general procedures to follow.

An example of primary duties and responsibilities include:

  • Applies initiative and organizational skills in the performance of ongoing administrative tasks and special projects as requested such as:

  • Researching status or information on client cases and court records.

  • Transcribing interviews.

  • Running standard caseload reports and compiling records for statistical tracking monthly or as requested.

  • Maintaining and updating a variety of records including tasks such as data entry, scanning, tracking, organizing and filing.

  • Assisting with activating and onboarding new-employees and interns.

  • Updating and posting links and information to the intranet pages and calendars.

  • Assisting with scheduling and setting up rooms, materials, registration and travel for training, conferences, meetings and other events;

  • Proofing and updating standard documents and forms;

  • Assisting with attorney and state office recruiting activities.

  • Provides administrative support to staff statewide such as, reserving vehicles; scheduling meetings; calendaring appointments; reserving training and conference rooms; arranging travel; and, distributing correspondence.

  • Serves as primary contact to receive incoming calls and visitors; refers to staff as appropriate. Identifies the callers' needs and best course of action to provide assistance in a professional and courteous manner. Registers visitors in accordance with building/office security measures. Issues badges, keys or security codes for staff.

  • Responds to inquiries and requests for information such as, proper steps required for filing complaints or applying for Public Defender representation, which requires the ability to search the agency's case management database, court systems and other commonly used sites to provide accurate information on client cases, court records and related information, as appropriate.

  • Translates written and verbal communications for Spanish-speaking clients and individuals for staff throughout the agency; or, assists in securing bilingual staff to assist as needed.

  • Serves as a primary contact for building maintenance requests and related matters such as, emergency drills.

  • Orders office supplies, business and ID cards, staff apparel, and petty cash items for the office and assists in determining other needs such as furniture and non-IT equipment.

  • Performs routine clerical duties requiring operation of common office tools and equipment such as calculators, desktop computers, printers, photocopiers, and fax machines. Processes and distributes incoming/outgoing mail; and, walks or drives to/from work locations to pick-up/deliver mail, documents or other materials, which may be confidential in nature and require documentation of delivery.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

MINIMUM QUALIFICATIONS

  • High school diploma or equivalent (G.E.D.);

  • A minimum of three years' of progressively responsible administrative support experience in the State Public Defender's Office or similar work assignment;

  • Strong interpersonal and customer service skills;

  • Proficient in standard software applications such as, Microsoft Office Word, Excel, Power Point, internet browsers, e-mail and Adobe Acrobat.

Substitutions:

  • Equivalent education, training or experience that demonstrates the knowledge, skills and competencies required to perform the duties at this level may substitute for education or experience.

Preferred Qualifications:

  • Bilingual skills strongly preferred - proficiency in speaking, reading and writing Spanish.

Supplemental Information

Salary for this position Depends on Qualifications. Minimum of the salary range is $2,860/mo.

HOW TO APPLY

Submit a resume and cover letter to Candace Gonzales, via e-mail at Candace.Gonzales@coloradodefenders.us by December 17, 2018, 11:59 p.m. Mountain Time. Only individuals selected for interview will be contacted.

BENEFITS

For a summary of health, dental, life and retirement benefits please visit: Benefits | DHR.

Additional information about the Office of the Colorado State Public Defender can be found at: http://www.coloradodefenders.us/